FINAL FANTASY XIV (“GAME”)
FAN FESTIVAL ART CONTEST (“CONTEST”)

This Contest is being operated and promoted by:


Square Enix Limited registered in England and Wales with company number 01840186 (“Square Enix”, “We”, “Us”, “Our”) with registered address at:
240 Blackfriars Road
London SE1 8NW
United Kingdom


The Contest is only open to residents of Austria, Belgium, Denmark, France, Germany, the Netherlands, Norway, Russia, and the United Kingdom (“Contestants”). Contestants who are residents of France should refer to the Additional Specific Provisions under these Rules relevant to their country of residence.


PLEASE READ THESE RULES (“Rules”) CAREFULLY.  By submitting an entry to the Contest you agree to accept and be bound by these Rules and the terms of any policies referred to in these Rules. We reserve the right to cancel or amend the Contest at any stage if deemed necessary in our opinion and/or if circumstances arise which are outside of our control.


Theme
Create a piece of artwork inspired by the Game “FINAL FANTASY®XIV”


Entry Requirements

Contestants must be 12 years old or above. Contestants under the age of 18 must obtain the permission of a legal guardian before submitting entries. The Contest is not open to employees, directors or other officers of Square Enix, Ltd. or its respective affiliates, agents, media partners and suppliers.


By participating in the Contest, Contestants are deemed to have accepted our Material Usage Licence located here.


How to Enter

Contestants must create an artwork (the “Artwork”) inspired by the following themes (the “Game Themes”):
1) Leisure: depicting non-combat daily activities or role-play
2) Battle: depicting a battle scene
3) Characters and Creatures: depicting a famous NPC or monster


Entries will be judged on expression, contest requirement, and other elements in the sole discretion of Square Enix.


Contestants must submit the Artwork by attaching a digital file containing the Artwork to the following Contest entry email address:

or by sending the physical art piece to Attn: FFXIV FAN FESTIVAL ART CONTEST Square Enix, Ltd., 240 Blackfraiars Road, London SE1 8NW (the “Entry”). All forms of artwork are permitted (eg. Illustrations, sculptures, general crafted items).


As part of their Entry, Contestants must ensure that the following information is included in the body of their email:


Entry Information

a. Contestant’s Square Enix Account username and contact email address

Note: Square Enix will deliver physical prizes to the address registered to the Contestant’s Square Enix Account. Contestants should confirm that their registered address is correct and up to date.

b. Character and World

Note: Square Enix will deliver in-game prizes to this character.

c. Game Theme category

d. The name and/or title of the Artwork

e. Contestant age

  • - If under 18 years old, please obtain legal guardian or parent permission:
  • - If entering by email, please include the following language “I have obtained the permission of my parent or legal guardian to participate in the Contest.”
    • - If entering by regular mail, please have your legal guardian or parent sign as follows:

______________________________________________________________________________

Signature of Parent or Guardian (If Contestant is a minor) Date

______________________________________________________________________________

Name and Relationship to Contestant

f. Contestant country of residence

* Contestant must not include any additional personal information, such as Contestant’s name or address, in their entry.

Only one Entry per Contestant. If Contestants submit multiple Entries, only the first Entry submitted will be accepted. Contestant must not have been a Finalist or Winner in any other Square Enix-sponsored contests or competitions for the same Entry within the preceding one (1) month. (Eg. Contestant is disqualified from winning a prize if he/she was a Finalist in a FFXIV Costume contest and his/her Entry is a photo of the same costume.) Entries cannot be edited after submission. Only eligible Contestants will be eligible to win the prizes described above.


Accepted Artwork Format

All forms of artwork are permitted (eg. Illustrations, sculptures, general crafted items). The artwork may be submitted digitally or sent-in physically. If sending via email or uploading via website, the Artwork must be submitted as a digital file in the following accepted format only:

  • • .bmp, .png, and .jpg format;
  • • Minimum 150dpi resolution (higher resolution is recommended); and
  • • Maximum of 5MB in file size.

If sending physical via regular mail, please allow for sufficient time for the artwork to reach us. Square Enix is not responsible for any delays or loss through the postal system.


Prize

There will be Ten (10) Finalists chosen for each Game Theme. A total of thirty (30) Finalists will be selected. Each Finalist will receive:

  • - Each finalist will receive one (1) brand-new in-game item (to be revealed later, virtual item/no retail value)

From the Finalists, we will be awarding one (1) Grand Prize for each Game Theme. A total of three (3) Grand Prize winners (the “Winner(s)”) will be selected. Upon verification of Contestant’s eligibility, the following prize will be provided to the Winner (“Prize”).

Grand Prize: One Grand Prize per Game Theme

  • - Contestant artwork signed by the FINAL FANTASY XIV developer team and sent back
  • - the new FINAL FANTASY® XIV book of lore (approx. value EUR TBC)
  • - Mandragora Plush (Promotional item. Not for sale);
  • - One (1) FINAL FANTASY XIV figure pack consisting of miniature figures of Y’shtola, Alphinaud, Tataru and Ifrit (Promotional item. Not for sale);
  • - Sponsored prize (details will be revealed at a later timing)

The number of winners of each prize is subject to change at Square Enix's sole discretion.


In-game items are transferable only to the characters linked to the Finalist and/or Grand Prize Winner’s service account. No substitutions or exchanges(including for cash) of any prize will be permitted, except that Square Enix reserves the right to substitute prizes of equal or greater value for any prize listed above. Actual retail value of prizes may vary due to market conditions at the time prizes are awarded.


Entry Period

2 November 2016, 18:00 (GMT) to 6 January 2017, 18:00 (GMT).


Rights in Entries

All entries and other materials (the “Entry Materials”) submitted by you become the property of Square Enix upon submission, and Entry Materials will not be returned to any Contestant.

Notwithstanding the foregoing, Contestant shall retain ownership of the copyrights in his/her Entry Materials (excluding any copyrights already owned by Square Enix or any third party prior to Contestant’s submission). Contestant grants Square Enix, its affiliates, and their respective licensees and assignees a perpetual, royalty free, transferrable, sublicensable, worldwide, fully-paid up license to make any and all uses of such Entry Materials. Without limiting the generality of the foregoing, you acknowledge that Square Enix, its affiliates, and their respective licensees and assignees will have a perpetual, royalty free, transferrable, sublicensable, worldwide, fully-paid up license to use, reproduce, display, publicly perform, transmit, publish, sell, modify, and make derivative works of the Entry Materials, without separate compensation to you or any other person or entity. You agree to take, at Square Enix’s expense, any further action (including, without limitation, execution of affidavits and other documents) reasonably requested by Square Enix to effect, perfect, or confirm Square Enix’s rights as set forth above in this paragraph. Entry Materials received by Square Enix may be destroyed by Square Enix at any time.


Winner Selection

The FINAL FANTASY XIV community and operations team will select ten (10) of the best Entries from each of the Game Themes based on overall creativity, originality, and artistry (the “Finalists”). Winners will then be selected from the Finalists by fan votes at the Final Fantasy XIV Frankfurt Fan Festival. Frankfurt Fan Festival attendees are eligible to vote to select three (3) grand prize winners (each, a “Grand Prize Winner”)—one (1) Grand Prize Winner per Game Theme category—from among the Finalists. The Finalist who receives the most votes in each Game Theme category shall be a Grand Prize Winner. The Finalists’ Artwork shall be displayed at the Final Fantasy Fan Festival 2016 at the FESTHALLE FRANKFURT, GERMANY Ludwig-Erhard-Anlage 1, 60327 Frankfurt am Main Deutschland (“FFXIV Fan Fest”).


Winners will be announced on or after 28 February 2017. Winners will be notified on the Lodestone. Once the Winners are announced, a member of the FFXIV EU Community Team will contact the Winners and ask for their mail address and/or shipping information in order to distribute the Prizes.


We reserve the right to re-distribute any unclaimed Prizes. No cash alternative shall be provided in place of the Prize.


Inappropriate Submissions

Entries containing obscenity, vulgarity, discrimination, or any other offensive subject matter and/or containing any plagiarized or copyrighted material will not be considered by the judges. Entries which infringe upon copyright/intellectual property, personal credit, privacy, are counter to public order and/or morals, are judged to be grossly deviant from the established theme, do not contain all of the required information or contain erroneous information may face disqualification. Square Enix reserves the right to judge whether or not material is appropriate for public display.


Original Work of Authorship

You hereby warrant and represent that (a) as between you and parties other than Square Enix, you own all rights to all Entry Materials submitted by you; and (b) all such Entry Materials are original works of authorship on your part and have not been copied, in whole or in part, from any other work and do not violate, misappropriate, or infringe any copyright, trademark, or other proprietary right of any other person or entity.


Use of Contestant and Winner name and FINAL FANTASY XIV account name etc.

Except where prohibited by law, entry into the Contest constitutes permission to use the Contestants’ and Finalists’ names, account names, avatars, profile images, likenesses, prize information, submissions, and/or other information in connection with the Contest or for promotional purposes without further permission or compensation. As a condition of being awarded any prize, except where prohibited by law, Finalists may be required to execute a further consent to the use of their names, account names, addresses, likenesses, and/or prize information, without limitation, for promotional purposes without further permission or compensation. You hereby warrant and represent that you own all rights to your name, account name, avatar, profile image, and likeness connected with your entry and your FINAL FANTASY XIV or Square Enix account, and that all such materials are original works of authorship on your part and have not been copied, in whole or in part, from any other work and do not violate, misappropriate, or infringe any copyright, trademark, or other proprietary right of any other person or entity.


DISCLAIMER

Square Enix, its affiliates, all participating sponsors, and any of their respective parent companies, subsidiaries, affiliates, directors, officers, professional advisors, employees, agents, vendors, and agencies will not be responsible for any of the following: (a) any late, lost, misrouted, garbled, or distorted or damaged transmissions or entries; (b) any telephone, electronic, hardware, software, network, Internet, or other computer or communications related malfunctions or failures; (c) any Contest disruptions, injuries, losses, or damages caused by events beyond the control of Square Enix or other participating sponsors; or (d) any printing or typographical errors in any materials associated with the Contest.


Additional Specific Provisions

Contestants resident in FRANCE:

In accordance with the 6th January 1978 data protection and freedom of information law n° 78-17, we inform you that you have the right to access, rectify and delete information concerning you, by requesting it in writing to the Promoter.


LIMITATION OF LIABILITY AND INDEMNITY

TO THE MAXIMUM EXTENT PERMISSIBLE BY LAW SQUARE ENIX WILL NOT BE HELD RESPONSIBLE FOR ANY ENTRY THAT IS SUBMITTED TO THE CONTEST THAT INFRINGES THE COPYRIGHT OR INTELLECTUAL PROPERTY OF A THIRD PARTY. YOU WARRANT AND AGREE THAT YOUR ENTRY WILL CONTAIN WORK THAT IS ENTIRELY ORIGINAL TO YOU AND DOES NOT INFRINGE OR INTERFERE WITH ANY THIRD PARTY COPYRIGHT OR OTHER RIGHTS AND YOU AGREE TO INDEMNIFY SQUARE ENIX AGAINST ANY LOSS ARISING OUT OF ANY BREACH OF YOUR WARRANTY.


In the event that an entry violates a third-party’s copyright, the user’s Service Account may be suspended or cancelled.


Governing Law

These Rules and all or any dispute arising from them shall be governed by and construed in accordance with the laws of England and Wales.